Funding Application
Welcome to APASA’s home for all things finance! This is our landing page for funding applications, documents, and other key resources. To make things as easy as possible, we’ve centralized all the important information you need about the funding process into a few convenient, user-friendly documents. If you’re looking for:
A Step-By-Step Checklist on How to Apply
Funding Application Guide (requirements, funding pools, restrictions, timeline)
Current Balances for Funding Pools
Direct Links to Forms & Documents
APASA’s Google Form Application
APASA’s Post-Event Evaluation Form
USG’s List of Approved Vendors
And that’s everything. If you need any help with your application or have any questions not covered by the resources above, reach out to APASA’s ‘23-’24 Finance Director, Justin Wang, on Slack or via email (zwang474@usc.edu). Oh, and take a look at our FAQ down below.
Funding Application FAQs
What is a funding application?
A funding application is how APASA’s Member Organizations can tap into our Member Org. Budget, a collection of funding pools allocated specifically to support Member Orgs. in their events and programming. Applications begin with just two forms, followed by an official Assembly vote, and then your event is funded!
When are funding applications due?
Funding applications are open year-round! Just keep in mind that all applications must be submitted 7 weeks in advance of your event date, regardless of purchase size, number of vendors, or other logistical factors. Check out the Funding Application Guide for more details.
How much can APASA fund?
APASA’s five funding pools — General, Collaborative, Advocacy, Culture Show, and APAHF — each come with their own funding limits, depending on what kind of events they’re catered towards. Member Orgs. may have to abide by per-org, per-event, or semesterly limits based on what pool they apply to, but funding can cover everything from snack purchases to venue bookings and concerts. The sky’s the limit!
How many times can I apply for funding?
Funding applications can be submitted for events year-round, but some of APASA’s five funding pools come with per-org, per-event, or semesterly limits. This means that once you hit a limit, you can’t apply for more funding from that specific pool — either for the rest of semester, or the rest of the year. In practice, our limits are designed to be generous and flexible, allowing every Member Org. to hold multiple events each academic year.
How long does a funding application take to process?
Processing times vary depending on the details of the application. On APASA’s end, reviewing your submission and conducting an Assembly vote at the next available GM typically takes a week, if not less. We then pass your application to USG, who do the behind-the-scenes payment processing. This can take up to two weeks — but rest assured, we make sure your funding is fulfilled.
What do I do if I need to make changes to my application?
If anything in your application changes, contact Justin, APASA’s Finance Director, immediately. Specify exactly what needs to be updated, and we’ll revise your application. Note that funding may be delayed if APASA is not notified in a timely manner and that some changes may not be possible if an application has already received Assembly approval.
Can I apply if I already have funding from USG or another Assembly?
Unfortunately, no. USG’s funding policies prevent Member Organizations from “double-dipping” using multiple USG-administered funding sources. Funding from non-USG sources, however, such as external organizations or internal funds, is allowed.
Where can I see current balances and total allocations for funding pools?
Check out our handy Member Org. Finance Tracker! It’s linked up above and gives you up-to-date information on current balances across our five pools.